Answering Your Outreach Acceleration Questions

In our recent webinar, “Accelerate your Outreach for Maximum Impact” our GovDelivery Engagement Consultants had dozens of questions from webinar attendees. We’ve pulled out some of the most critical questions, providing a transcript of the question and detailed answer.HandsRaised

Q: My organization is new to reaching out through digital communications. How exactly do you connect digital channels with project goals?

A: The first thing you’ll need to do is figure out what your project goals are and how to connect them with your digital communications tools. You shouldn’t just reach out through Facebook and Twitter because someone tells you you’re supposed to. You need to figure out why you’re reaching out through those specific channels, what audiences you’re trying to reach, and what metrics you’re going to use to measure success. You need to have a strategic approach for why you’re reaching out through email or Twitter and what different success factors you’ll be looking for with each type of communication. Putting project goals together with the different tools you’ll be using to reach those project goals helps you look at the whole picture. Email and social media are just tools for completing your mission objectives.

Q: My agency doesn’t reach out to the general public — only to a select group of people. What does an outreach acceleration process look like to me?

A: The outreach process doesn’t change for you just because you don’t reach out to the general public. Even if you’re only reaching out to a select group of people, all of the best practices we talked about today still apply; you just have to be more targeted in your message. If you do have a more targeted audience that you’re trying to reach, in some ways it’s even more critical that you reach them because they might not have a lot of other sources. For example if you’re the National Institute of Health and you’re reaching out to a very niche group of scientists, you might be one of the only places they find that specific information. So even though something you send out might not apply to the average person, the best practices still pertain. You’re just going to have more targeted groups sign up for your information that you’ll have to continue to reach out to.

Q: This all seems great, but how can I convince my manager of the value of this kind of outreach acceleration?

A: A lot of the tactics and data points we presented in this presentation should be useful in persuading your manager. The fact that over 92 percent of adults are online interacting through email is a really powerful statistic. There are also a lot of great government websites like www.howto.gov that offer information about why your organization should be on social media, certain social media policies you might consider implementing, and what kinds of communications tools people are using. Again, you’ll need to connect your project goals with how these tools can be used to achieve them and how you’ll measure their success. Really push the point that these are tools that the public is already using; you don’t have to hunt people down. They’re free opportunities, at least with social media, to reach out and connect with people and influence certain behaviors. The more people you reach the more effective you’re going to be in meeting your projects goals.

Q: How does intensive outreach link to behavioral change?

A: The more people subscribe to your information, the more likely they’ll receive it on a regular basis and the more likely they’ll take action. So if you’re sending out information about getting a flu shot, maybe the first four or five times someone receives it they won’t take any action, but maybe on the sixth time they will take action. For the campaigns you’re trying to promote the most, continue to send consistent messaging and eventually people will take the action that you want them to. When you have massive amounts of people getting information you just increase the number of people who are actually going to do what you’re hoping they’ll do. Maybe they’ll get a flu shot this year because of an email, and maybe they’ll also get a flu shot next year and then the year after that they’ll also get their family to get flu shots. That’s the type of behavior change that we’re talking about. With outreach acceleration you’re really trying to create a community of people who are interested in your information and reach out to them on an ongoing basis.

Q: When you talk about segment, does that mean you have to analyze your target audience first and then set target audience profiles that help you choose the outreach mechanism?

A: What we mean by segment is that, as a government organization, you’re not necessarily always sending out information that’s critical to everyone. You’re trying to reach a targeted audience in a targeted way. Yes, you should figure out who you’re communicating to and who your key stakeholders are and why they’re coming to your website to begin with. What information are they really interested in? Then, based on who your key stakeholders are, you should set up different opportunities for people to sign up. You can have a sign up for general, public information, but maybe you also want to have a sign up specifically for scientists, or a sign up for people who’ve said they’re interested in family assistance. Through GovDelivery you‘ll set up different topics, really as many topics as you want, and send information only to those people who subscribe to a specific topic. The more targeted you make your information—and again this is something we keep coming back to—the more you’re going to see success with people engaging with your information, clicking through those links, opening those emails and downloading documents. Figure out who your key stakeholders are, give people opportunities to sign up for information based on that key stakeholder group, then send targeted information.

Another tip on the topic of targeting: if you have Google Analytics installed, look at who’s coming to your website and match that up with the different sign up topics you’re offering. If people are coming to your website looking for a certain kind of information and you’re not sending out that kind of information, maybe that’s something you can reconsider. If you know what topic is really popular, put it at the top of the list when someone goes to sign up for different topics. So, in addition to targeting more specific people, there’s also ways to prioritize the different topics that you’re offering.

Q: So you can measure subscribers, but how do you measure the next steps of awareness and engagement?

A: Through GovDelivery we do have metrics that track message analytics. Yes, you’re able to track how many subscribers you have total and how many subscribers you have subscribing to different topics, but once you send out a message you’re also able to see how that message has performed. You can see how many people opened your email, how many people clicked on a link and what links they clicked on. You’re also able to manipulate the system to see what message has worked the best and had the best penetration in the community that you were reaching out to. We give you enough information to see who’s clicking on your links and who’s opening your emails and then tie that back to your project goals.

Q: You mentioned that on the sixth time someone gets an email they might go get a flu shot. What can organizations do to make their messages more compelling in driving those actions?

dl_th-bp_emailguideA: A great source of ideas for that is our Email Best Practices Guide, which we have a link to in the webinar. In addition to talking about effectiveness and efficiency we have a whole section on engagement. We provide tons of examples for you on how to make your message more interesting and relevant and how to construct the most impactful bulletins.

Q: Is there one GovDelivery tool that you would recommend as best for increasing subscriptions?

A: The overlay has statistically shown to have a huge impact. Many organizations we’ve worked with have seen, on average, a 250 to 500 percent increase in new subscribers just from implementing an overlay. It’s something that is so simple to do, but has such a large impact on your subscriptions. The overlay is a very simple, unobtrusive box that pops up when someone visits your website. Visitors can easily “x” out of the box if they’re not interested, but once they do sign-up for information the box will no longer pop-up when they visit your website. The idea is that if people are already showing up to your website, why not enlist them to come back for more? Why not present the opportunity for them to easily reach out and connect with you? It’s by far the most effective tool we have.

This is just a small portion of a great Q&A, following a thorough webinar presentation. View the full webinar now.

« - previous | next -